City of Ottawa, Illinois

Boards and Commissions

The City of Ottawa is a community rich in heritage and pride. Many of the services and programs the City offers and the innovations and changes we seek to implement can only be accomplished through the gift of time and talent of volunteers.

Ottawa has over 300 volunteers that serve on boards or commissions, including planting and maintaining flowers and landscaping in the parks and public areas. 

All documents are PDF format only unless specified (Online).  Some pdf forms are available to fill out and email, otherwise you must print the form and fill out manually.

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Board of Fire and Police Commissioners

Meeting Schedule: 2nd Wednesday of each month
Meeting Location: City Hall
Meeting Time: 12:00 noon
# of Members: Three (3)
Length of Term: 3 years


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The rule-making authority of the board of fire and police commissioners of the city shall include the power to make rules pertaining to the following subjects:

(1) The conduct of examinations for the original appointment of police officers and firefighters. 
(2) The conduct of examinations for promotions. 
(3) The conduct of hearings on charges brought against members of the fire and police departments. 
(4) The operation of the fire and police departments. 
(5) The conduct of members of the fire and police departments. 
(6) Any other aspect of the operations of the board or the fire and police departments authorized by statute.

Rules and Regulations of the City of Ottawa, State of Illinois Board of Fire and Police Commissioners
Revised:  June 13, 2018
Effective:  June 26, 2018

Categories
folder 2018 Board of Fire and Police Commission Minutes
folder 2017 Board of Fire and Police Commission Minutes
folder 2016 Board of Fire and Police Commission Minutes

folder 2015 Board of Fire and Police Commission Minutes

folder 2014 Board of Fire and Police Commission Minutes

folder 2013 Board of Fire and Police Commission Minutes

folder 2012 Board of Fire and Police Commission Minutes

folder 2011 Board of Fire and Police Commission Minutes

Civil Service Commission

Meeting Schedule: As needed
Meeting Location: City Hall
Meeting Time: To be determined
# of Members: Five (5)
Length of Term: 3 years


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Rules and Regulations of the City of Ottawa, State of Illinois Civil Service Commissioners.

Revised:  October 14, 2015
Effective: October 25, 2015

One member of the Civil Service Commission shall be appointed for one year, two members for two years, and two members for three years. The terms of the members of the commission shall thereafter be three years. Members shall serve until their successors are appointed and qualified. In the case of a vacancy, the successor shall be appointed as provided by law. No more than three members may be from one political party.

A majority of the members of the Civil Service Commission shall constitute a quorum for the transaction of business. The civil service commission shall elect the necessary officers and make the rules to carry out the purposes of the statutes and for appointments and removals in accordance with its provisions and shall have and exercise all the powers and perform all the duties and obligations conferred or imposed on the commission by statute.

Categories
folder 2018 Civil Service Commission Minutes
folder 2017 Civil Service Commission Minutes
folder 2016 Civil Service Commission Minutes
folder 2015 Civil Service Commission Minutes
folder 2014 Civil Service Commission Minutes
folder 2013 Civil Service Commission Minutes
folder 2012 Civil Service Commission Minutes
folder 2011 Civil Service Commission Minutes

Electrical Commission

Meeting Schedule: Quarterly
Meeting Location: City Hall
Meeting Time: To be determined
# of Members: Six (6)
Length of Term: years

 
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There is hereby established an electrical commission which shall consist of six members as follows:

(1) The electrical inspector shall be a member and ex-officio chairman.

(2) A registered electrical contractor.

(3) A licensed electrician employed by a firm other than that of the contractor member.

(4) A representative of the bureau of fire prevention or the chief of the fire department.

(5) A representative of the electrical power distribution company that serves the city.

(6) A licensed professional engineer.

The members shall be appointed for a term of four years by the mayor with the advice and consent of the city council. The electrical inspector shall serve on the electrical commission without additional compensation therefore. The members shall receive no compensation as members of the commission.

The electrical commission shall meet at least quarterly. Meetings must be conducted according to Robert's Rules of Order.

(Ord. No. O13-2008, § 1, 4-1-2008)

Sec. 22-84. Duties of the electrical commission.

The electrical commission shall recommend:

(1) Safe and practical standards and specifications for the installation and use of electrical equipment designed to meet the necessities and conditions that prevail in the city.

(2) Reasonable rules and regulations governing the issuance of permits by the electrical inspection department.

(3) Reasonable fees to be paid for the inspection by the inspection department of all electrical equipment installed or altered within the city.

(4) Applicants for licensing who have satisfactorily demonstrated by written examination adequate knowledge and experience to perform electrical work.

(5) The questions to be used in the electrical exam and establish rules governing the conduct of the examination process.

Categories
folder 2018 Electrical Commission Minutes
folder 2017 Electrical Commission Minutes
folder 2016 Electrical Commission Minutes
folder 2015 Electrical Commission Minutes
folder 2014 Electrical Commission Minutes
folder 2013 Electrical Commission Minutes
folder 2012 Electrical Commission Minutes
folder 2011 Electrical Commission Minutes

Fire Pension Board

Meeting Schedule:

Third Thursday of February, May, August and November

Meeting Location:

Central Police and Fire Station

# of Members:

Pursuant to 40 ILCS 5/Art. 4

Length of Term:

Pursuant to 40 ILCS 5/Art. 4

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The Fire Pension Board is created and maintained pursuant to State of Illinois statute 40 ILCS 5/Art.

Go to the Fire Pension Board Statute

 

Historic Preservation Commission

Meeting Schedule: 2nd Thursday of each month
Meeting Location: City Hall
Meeting Time: 12:00 Noon
# of Members: Seven (7)
Length of Term: 3 years


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In order to preserve, promote and develop any building, structure, object, district, area or site that is significant in the history, architecture, archaeology or culture of the city, there is established a historic preservation commission in and for the city.

The commission shall consist of seven voting members appointed by the mayor with the advice and consent of the city council, and with due regard to proper representation of fields such as history, education, architecture, urban planning, archaeology, real estate, art and law. All members of the commission shall reside within the corporate boundaries of the city. Members who have a pecuniary interest in any matter coming before the commission for vote shall disclose to the commission that he has an interest and shall not be entitled to vote on the matter. Such a member shall be counted for purposes of determining a quorum which shall be defined as a simple majority of currently appointed members.

The duties of the commission shall be as follows:

(1) To collect and organize information suitable for use in planning, review, decision-making and public information programs.

(2) To recommend to the city council the adoption of ordinances designating areas, places, buildings, structures or other objects, including city-owned property, having significant historical, architectural or aesthetic features as city historic districts or landmarks, if they qualify as defined.

(3) To involve departments of city government and interested members of the community as much as possible in its work, and to encourage complementary activity with other agencies and organizations.

(4) To carry out a public information program, including the preparation of appropriate exhibits and publications.

(5) To recommend to the city council any additional measures to protect those portions of the city that have significant historical, architectural or aesthetic features.

(6) To hold a public hearing in designating any area, building, or structure, or any other object, as a city historic district or landmark.

(7) To develop specific design guidelines for the alteration, construction, or removal of landmarks or property and structures within historic districts.

(8) To retain, upon approval by the city council, such specialists as may be required from time to time.

(9) To provide technical assistance to the owners of designated landmarks or structures within historic districts.

(10) To recommend the city's acquisition by donation, purchase or eminent domain of a fee or lesser interest in designated landmarks and structures within historical districts, including, but not limited to, easements, covenants and leasehold interests; and to reconstruct, maintain, operate or transfer such property so acquired.

(11) To obtain a certified local government status for the city pursuant to the department of interior's standards so as to take advantage of financial and other assistance which may become available through the department and other sources.

The members of the commission shall serve without compensation. The city shall provide a meeting place in the city hall or some other designated city-owned facility, together with the necessary filing space for records.

 

Categories
folder 2018 Historic Preservation Commission Minutes
folder 2017 Historic Preservation Commission Minutes
folder 2016 Historic Preservation Commission Minutes
folder 2015 Historic Preservation Commission Minutes
folder 2014 Historic Preservation Commission Minutes
folder 2013 Historic Preservation Commission Minutes
folder 2012 Historic Preservation Commission Minutes
folder 2011 Historic Preservation Commission Minutes

 

 

Industrial Development Commission

Meeting Schedule: As needed
Meeting Location: City Hall
Meeting Time: To be determined
# of Members: Five (5)
Length of Term: 3 years


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There is created a body politic and corporate to be known as the industrial development commission of the city. The commission is constituted a public instrumentality of the city and the exercise by the commission of the powers conferred by this article shall be deemed and held to be the performance of an essential public function.

Membership.

The mayor, with the approval of the city council, shall appoint the members of the industrial development commission, whose terms of office shall commence from the date of appointment.

The commission shall consist of five members.

On creation of the commission, initial appointments to the commission shall be as follows: Two members for two-year terms; two members for three-year terms; one member for a four-year term. Thereafter, whenever a vacancy occurs by reason of the expiration of the term of any member, the mayor, with the approval of the city council, shall appoint a member to the commission for a term of three years.

Members of the commission shall hold office until their successors are appointed and may serve more than one successive term.

Whenever a vacancy on the commission shall occur as a result of resignation, death, or any other reason other than expiration of the term of a member, the mayor, with the approval of the city council, shall appoint a member to complete the term of vacancy.

Members of the commission shall receive no compensation for their services.

Removal from the commission by the mayor shall be for cause and only with the concurrence of the city council.

The commission shall determine bylaws consistent with the purposes of this section subject to approval of the city council.

Powers

The commission may exercise the following powers under this section; provided, however, that in no event shall the commission encumber city funds or incur city debt or liability without prior city council approval; or take any final action under the provisions of the following subsections without approval of the city council:

To construct, acquire by gift, lease or purchase, reconstruct, improve, better or extend, or to finance the construction, acquisition, reconstruction, improvement, betterment, or extension of any industrial project within or without the city or partially within or partially without the city, but in no event further than ten miles from the territorial boundaries of such city, and to acquire by gift, lease or purchase lands or rights in land in connection therewith.

To rent, lease, sell or otherwise dispose of such industrial project.

To enter into agreements or contracts with any individual, association, foundation, developer, private corporation, governmental agencies, or any form of joint ownership or venture or any type of real estate agreement containing covenants, restrictions and conditions regarding the use of such property for industrial and commercial and related purposes, in accordance with the planned project and such other covenants, restrictions and conditions as the commission may deem necessary to effectuate the purposes of this article.

To make any of the covenants, restrictions on conditions of the foregoing contracts, covenants running with the land, and to provide appropriate remedies for any breach of any such covenants or conditions, including the right in the commission to terminate such contracts and any interest in the property created pursuant thereto.

To apply for and accept advances, grants, contributions and any other form of financial assistance from the federal government, the state, county, city or other public body or from any sources, public or private, for the purposes of this law, and to enter into and carry out contracts in connection therewith.

The commission, notwithstanding the provisions of any other provision of this Code or ordinance, may include in any contract for financial assistance with the federal government for a project such conditions imposed pursuant to federal law as the commission may deem reasonable and appropriate and which are not inconsistent with the purpose of this article.

To propose and to assist in the preparation of, designation of, or plans for economic development projects and to assist in the undertaking and carrying out of projects for economic development.

To sell and convey such industrial project, including, without limitation, the sale and conveyance thereof subject to a mortgage or security interest as provided in 65 ILCS 5/11-74-1 et seq., for such price and at such time as the governing body of the municipality may determine. However, no sale or conveyance of such industrial project shall ever be made in such manner as to impair the rights or interests of the holder or holders of any bonds issued for the construction, purchase, improvement or extension of any such industrial project.

To do all acts and things necessary or convenient for the promotion of its businesses and the general welfare of the commission; to carry out the powers granted to it by this section or any other provision of this Code or ordinance.

 

Ottawa Visitors Center

Meeting Schedule:

4th Monday of the month except Holidays

Meeting Location: Ottawa City Hall
# of Members: Eight (8)
Length of Term: One or Two year term as provided OVC by-laws


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The Ottawa Visitors Center is located in the carriage house of historic Reddick Mansion grounds, 100 West Lafayette Street. The Ottawa Visitors Center Board operates a Visitors Center to serve the traveling public with information on lodging, attractions, events and tourism amenities; to market Ottawa in partnership with the regional tourism bureau, Illinois Bureau of Tourism and other organizations with emphasis on generating overnight stays; to assist the development of hospitality training and the delivery of professional tourism services by the business community; to increase the level of public understanding that tourism is an important industry to Ottawa and helps building the economy and quality of life.

Visit the Visitors Center at http://pickusottawail.com/

 

Categories

folder 2018 Ottawa Visitors Center Board Minutes
folder 2017 Ottawa Visitors Center Board Minutes
folder 2016 Ottawa Visitors Center Board Minutes
folder 2015 Ottawa Visitors Center Board Minutes
folder 2014 Ottawa Visitors Center Board Minutes
folder 2013 Ottawa Visitors Center Board Minutes
folder 2012 Ottawa Visitors Center Board Minutes
folder 2011 Ottawa Visitors Center Board Minutes

Plan Commission

Meeting Schedule: Fourth Monday of each month
Meeting Location: City Hall
# of Members: Nine (9)
Length of Term: 3 years


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Plan Commission Bylaws

The plan commission shall consist of nine members, residents of the city or persons who reside within territory contiguous to the city and not more than 1 1/2 miles beyond the corporate limits and not within another municipality, to be appointed by the mayor on the basis of their particular fitness for their duty and service on the plan commission. The appointments shall be subject to approval and consent of the council.

Of the nine members on the plan commission, three shall serve for a period of one year, three for a period of two years and three for a period of three years. Thereafter, such members shall serve for a period of three years. Vacancies shall be filled by appointments for unexpired terms only. All members of the plan commission shall serve without compensation except that, if the council deems it advisable, the secretary may receive compensation as may be fixed from time to time by the council and provided for in the appropriation ordinance. The terms of office set forth in this section shall commence on April 1 of each calendar year, and the council by proper resolution shall fill all vacancies as they occur.

Immediately following their appointment, the members of the plan commission shall meet, organize and elect such officers as it may deem necessary, and adopt and later change or alter rules and regulations of organization and procedure consistent with city ordinances and state laws. The commission shall keep written records of its proceedings, which shall be open at all times to public inspection. The commission shall also file an annual report with the mayor and council, setting forth its transactions and recommendations.

The plan commission shall have the following powers and duties:

(1) To prepare and recommend to the council a comprehensive plan of public improvements, looking to the present and future developments and growth of the city. Such a plan, after its adoption by the council, shall be known as the official plan of the city. Such plan shall include reasonable requirements in reference to streets and alleys, and public grounds within the corporate limits and in contiguous territory outside of and distant not more than 1 1/2 miles from such limits, and not included in any municipality, such requirements to be effective whenever such lands shall be subdivided after the adoption of such plan.

(2) To prepare and recommend to the council, from time to time, such changes in the plan or any part thereof as may be deemed necessary by the council or plan commission.

(3) To prepare and recommend to the council, from time to time, plans and/or recommendations for specific improvements in pursuance to such official plan.

(4) To give aid to officials of the city charged with the direction of projects for improvements embraced within the official plan, to further the making of such improvements, and generally to promote the realization of the official plan.

(5) To prepare and recommend to the corporate authorities schemes for regulating or forbidding structures or activities which may hinder access to solar energy necessary for the proper functioning of solar energy systems, as defined in section 1.2 of The Comprehensive Solar Energy Act of 1977, or to recommend changes in such schemes.
State Law References: Similar provisions, 65 ILCS 5/11-12-5.

(6) To arrange and conduct any form of publicity relative to its activities from the general purpose of public understanding.

(7) To cooperate with municipal or regional plan commissions and other agencies or groups to further the local planning program and to ensure harmonious and integrated planning for the area.

(8) To exercise such other powers germane to the powers granted under authority of the Illinois Municipal Code, as may be conferred by the council.

 

Agendas Minutes
folder 2018 Plan Commission Agendas folder 2018 Plan Commission Minutes
folder 2017 Plan Commission Agendas folder 2017 Plan Commission Minutes
folder 2016 Plan Commission Agendas folder 2016 Plan Commission Minutes
folder 2015 Plan Commission Agendas folder 2015 Plan Commission Minutes
folder 2014 Plan Commission Agendas folder 2014 Plan Commission Minutes
folder 2013 Plan Commission Agendas folder 2013 Plan Commission Minutes
folder 2012 Plan Commission Agendas folder 2012 Plan Commission Minutes
folder 2011 Plan Commission Agendas folder 2011 Plan Commission Minutes

 

Playground & Recreation Board

Meeting Schedule: Second and Fourth Thursday of each month
Meeting Location: City Recreation office – basement of City Hall
Meeting Time: 7:00 p.m.
# of Members: Nine (9)
Length of Term: Five (5) years

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Playground & Recreation By-Laws

There is established a playground and recreation board, which board shall possess all of the powers and be subject to all of the responsibilities under the provisions of 65 ILCS 5/11-95-1 et seq.

The playground and recreation board shall consist of nine members to be appointed by the mayor with the consent of the council.

The playground and recreation board shall serve without compensation.

The term of office of the members of the playground and recreation board shall be five years or until their successors are appointed and have been qualified except that the members of the board first appointed shall be appointed for such terms that the terms of no more than two members shall expire annually thereafter. If a vacancy occurs in the office of any board member, the mayor shall appoint a successor to serve the unexpired term.


Playground & Recreation Website

 

Categories
folder 2018 Playground and Recreation Board Minutes
folder 2017 Playground and Recreation Board Minutes
folder 2016 Playground and Recreation Board Minutes
folder 2015 Playground and Recreation Board Minutes
folder 2014 Playground and Recreation Board Minutes
folder 2013 Playground and Recreation Board Minutes
folder 2012 Playground and Recreation Board Minutes
folder 2011 Playground and Recreation Board Minutes

Special Events Committee

Meeting Schedule: Third Thursday of each month
Meeting Location: City Hall, second floor conference room
Meeting Time: 5:30 p.m.
# of Members: According to needs
Length of Term: Length of term not determined


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The Special Events Committee will assist with the organization and coordination of special events in the community throughout the year and work in conjunction with the Ottawa Visitors Center to promote those events. 

Categories
folder 2018 Special Events Committee Minutes
folder 2017 Special Events Committee Minutes
folder 2016 Special Events Committee Minutes
folder 2015 Special Events Committee Minutes
folder 2014 Special Events Committee Minutes
folder 2013 Special Events Committee Minutes
folder 2012 Special Events Committee Minutes
folder 2011 Special Events Committee Minutes

Tree Board

Meeting Schedule: Last Thursday of each month
Meeting Location: City Hall
Meeting Time: 7:00 p.m.
# of Members: Nine (9)
Length of Term: Three (3) years


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Tree City USAThe board consists of volunteer citizens and is charged with the duty of administering a comprehensive tree planting and management program within the City of Ottawa. Through the continued efforts of the Tree Board, the City of Ottawa has maintained Tree City USA status since 1999.

 

Zoning Board of Appeals

Meeting Schedule: Third Thursday of the month as needed
Meeting Location: City Hall
Meeting Time: 7:00 p.m.
# of Members: Seven (7)
Length of Term: Three (3) years


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The Zoning Board of Appeals is vested with the following duties and responsibilities:

  1. To hear and decide appeals from any order, requirement, decision or determination made by the Zoning Enforcement Officer under this ordinance in the manner prescribed by, and subject to, the standards established herein.
  2. To hear applications for variations from the terms provided in this zoning ordinance in the manner prescribed by, and Subject to, the standards established herein, and report is findings and recommendations to the City Council in writing within thirty (30) days after the close of the hearing.
  3. To advise the City Council on all matters referred to it or upon which it is required to review under this Ordinance.

All recommendations of the Zoning Board of Appeals shall be advisory in nature, and shall be subject to final consideration, evaluation and determination by the City Council.

Minutes
folder 2018 Zoning Board of Appeals Minutes
folder 2017 Zoning Board of Appeals Minutes
folder 2016 Zoning Board of Appeals Minutes
folder 2015 Zoning Board of Appeals Minutes
folder 2014 Zoning Board of Appeals Minutes
folder 2013 Zoning Board of Appeals Minutes
folder 2012 Zoning Board of Appeals Minutes
folder 2011 Zoning Board of Appeals Minutes

 

 Agendas
folder 2018 Zoning Board of Appeals Agendas
folder 2017 Zoning Board of Appeals Agendas
folder 2016 Zoning Board of Appeals Agendas